Rent out every machine at peak utilization
One platform to manage your entire rental fleet — heavy machinery, lightweight tools and everything in between — with live availability, contracts, dispatch and built-in maintenance so nothing sits idle or breaks down on rent.
CAT 320 Excavator
Asset #EX-0142 · Heavy · 22 TWhat is equipment rental management software?
Equipment rental management software runs a rental business from enquiry to return: asset catalogue, availability calendar, rental orders and contracts, rate cards, dispatch, return inspection, maintenance and billing. TechKhedut's system handles heavy machinery, lightweight tools and specialised equipment, with web and mobile field apps and GPS telematics.
Heavy, lightweight or specialized — one rental system
From 20-tonne excavators to hand tools, manage every class of equipment on the same platform, each with its own rate cards, deposits, meters and maintenance rules.
Heavy Equipment
Earthmoving and construction machines with hour-meters, operators, transport, insurance and heavy-duty service schedules.
Lightweight Equipment
Portable tools and power equipment rented by the day or week, with quick check-in / check-out and consumable tracking.
All Equipment Types
Access, concrete, climate, event and specialized gear — configure any equipment type with its own attributes and pricing.
From enquiry to return — every step tracked
One connected flow keeps sales, yard, drivers and the workshop in sync, so every machine goes out on time and comes back inspected.
Quote
Enquiry, availability check & rate quotation.
Reserve
Booking, contract, deposit & documents.
Dispatch
Delivery, transport & on-site handover.
On Rent
Meter readings, site tracking & extensions.
Return
Pickup, inspection & damage assessment.
Service
Refurbish, maintenance & back to yard.
Invoice
Usage billing, deposit refund & payment.
A complete Equipment Rental Management System
Fourteen tightly integrated modules cover the yard, the field and the workshop — configurable to any equipment class and rental model.
Asset & Fleet Catalog
Every machine with specs, serial/asset tag, category, ownership, value and location.
Availability Calendar
Real-time booking board across depots to prevent double-booking and overlaps.
Rental Orders & Contracts
Quotes, agreements, terms, deposits and e-sign for short or long-term hire.
Rate Cards & Pricing
Hourly, daily, weekly and monthly rates, slabs, discounts and seasonal pricing.
Dispatch & Logistics
Delivery, transport, operators and on-site handover with proof of delivery.
Check-in / Inspection
Condition photos, checklists, meter readings and damage capture on return.
Maintenance & Service
Preventive schedules, breakdown work orders, spares and downtime tracking.
Telematics & GPS
Live location, geofencing, engine hours and idle alerts from connected assets.
Barcode / QR Tracking
Tag and scan every asset and accessory for fast, error-free yard movements.
Billing & Deposits
Usage-based invoicing, security deposits, damage charges and part-period pro-rata.
Insurance & Compliance
Fitness, insurance, PUC and certification tracking with expiry reminders.
Utilization & ROI
Depreciation, revenue per asset, idle time and return-on-investment analytics.
Customer & Field Apps
Customer portal for bookings plus driver & technician apps for the field.
Operators & Vendors
Operator rostering, sub-hired equipment and vendor settlement in one place.
Keep every machine rent-ready — never broken down on site
Maintenance is built into the rental flow, not bolted on. Schedule preventive service by engine hours, kilometres or calendar, raise breakdown work orders instantly, and track parts, costs and downtime for every asset.
Preventive service schedules
Auto-trigger service by hour-meter, distance or date so machines are serviced before they fail.
Breakdown work orders
Log faults from the field, assign technicians, track spares and monitor repair turnaround.
Downtime & cost tracking
Measure availability, mean-time-to-repair and maintenance cost per asset to protect margins.
See your whole fleet's performance at a glance
Live dashboards turn every asset into a profit centre — so you always know what's earning, what's idle and what needs attention.
Built for how equipment is rented today
Customers expect instant availability and online booking, owners expect every asset to earn, and machines are getting connected. These are the capabilities defining competitive rental businesses — and they are built in.
Online Booking & Portal
Let customers check availability, reserve equipment and track orders 24/7 from any device.
SELF-SERVICETelematics & IoT
Connect GPS and engine data to monitor location, usage hours and idle time in real time.
GPS · ENGINE HRSPredictive Maintenance
Usage-based service triggers cut breakdowns, extend asset life and protect uptime.
UPTIMEUtilization Analytics
Revenue-per-asset, idle time and ROI dashboards to squeeze more from every machine.
ROIAsset Tagging & Tracking
Barcode / QR / RFID tagging for accurate inventory across depots and job sites.
QR · RFIDDigital Payments
Online deposits, invoices and payments with auto-reconciliation and clean audit trails.
UPI · CARDSFor every kind of rental business
A rental platform built around your machines
One Connected System
Sales, yard, dispatch, workshop and accounts on a single Odoo database — no disconnected spreadsheets or standalone tools.
Rental + Maintenance Together
Availability always reflects service status, so a machine due for maintenance is never accidentally dispatched.
Configurable to Any Equipment
Model heavy, light or specialized assets with their own attributes, meters, rates and rules — without heavy customization.
Onboarding & Support
Asset data migration, depot setup, staff training and ongoing support so you go live with confidence.
"We cut idle machines by nearly a third and stopped losing rentals to breakdowns. The team finally sees availability, service and billing on one screen — and our yard runs itself."
Trusted by rental yards & plant owners
"Double-bookings are gone. The availability board shows every excavator and generator across our three depots, and dispatch just picks the free one."
S. Deshmukh
Operations Head"Preventive service by engine hours changed everything. Machines get serviced before they fail, so we no longer refund customers for on-site breakdowns."
M. Kulkarni
Workshop Manager"For the first time I can see revenue and idle time per asset. We sold off the machines that never earned and reinvested where utilization was high."
A. Nair
Managing DirectorFrequently asked questions
Answers to common questions about our equipment rental management software.
It is an all-in-one platform that digitizes an equipment rental business — asset catalog, availability calendar, rental orders and contracts, rate cards, dispatch, return inspection, maintenance, billing and analytics — on one connected system, with web and mobile field apps.
Yes. The same platform manages heavy machinery (excavators, cranes, dozers, loaders), lightweight equipment (generators, compressors, power tools, pumps) and specialized or all other types (scaffolding, aerial lifts, concrete, climate, event and AV gear). Each equipment type gets its own attributes, meters, rate cards, deposits and maintenance rules.
Maintenance is integrated with rentals. You define preventive service schedules triggered by engine hours, kilometres or calendar dates, and the system automatically flags assets due for service — removing them from availability so they are never dispatched. Field staff can raise breakdown work orders, assign technicians, track spare parts and record downtime and repair costs per asset.
Yes. A real-time availability calendar shows every asset across all depots and job sites, blocking overlapping reservations and factoring in transit and maintenance time, so your team always rents out a genuinely free machine.
Yes. Configure hourly, daily, weekly and monthly rates, slabs, seasonal pricing and customer-specific discounts. Billing is usage-based with part-period pro-rata, security deposits, damage and extra-hour charges, and online invoicing and payments with auto-reconciliation.
Yes. Through open APIs it connects GPS and telematics for live location, geofencing, engine hours and idle alerts, and supports barcode, QR and RFID tagging so every asset and accessory is tracked accurately across the yard and sites.
Yes. A customer portal lets clients check availability, request or reserve equipment, e-sign contracts, view invoices and track their rentals 24/7, while your drivers and technicians use dedicated field apps for dispatch, delivery and service.
Most rental businesses go live within 4 to 8 weeks, depending on fleet size, depots and integrations. Our team handles configuration, asset data migration, rate-card setup, telematics/payment integrations, staff training and ongoing support.
Put your whole rental fleet online
Tell us about your equipment and depots, and our team will show you the platform in action.
- Free personalized product walkthrough
- Guidance on the right setup for your fleet
- No obligation, no pressure